Employees - Harmony Public Schools

Harmony Employees

Harmony Public Schools is a highly recognized and award-winning public charter school that hires top quality teachers, administrators, and other professionals. Harmony strives to provide personal growth and professional success to recent graduates, alumni, experienced professionals, and seasoned experts seeking new career opportunities. We are glad you are here!

Absences & Leave Information

Family Medical Leave

The Family and Medical Leave Act (FMLA) provides employees who meet the eligibility criteria with unpaid leave for certain family and medical reasons during a 12-month period. During a period of FMLA leave, eligible employees are entitled to continue group health plan coverage as if they had continued to work. At the conclusion of the leave, subject to some exceptions, employees generally have the right to return to the same or to an equivalent position, equivalent pay, benefits and working conditions.

Employees requesting FMLA should submit their request to leave@harmonytx.org. Except in an emergency, FMLA requests must be submitted to Human Resources prior to the FMLA leave.

employee rights flyer
FMLA qualifying reasons

Under the Family Medical Leave Act (FMLA) of 1993, you may be entitled to take up to 12-weeks of unpaid, job-protected leave for any of the following qualifying reasons:

  • Because of the birth of a son or daughter of the employee and in order to care for such son or daughter.
  • Because of the placement of a son or daughter with the employee for adoption or foster care.
  •  In order to care for the spouse, or a son, daughter, or parent, of the employee, if such spouse, son, daughter, or parent has a serious health condition.
  • Because of any Qualified Exigency (defined below) arising out of the fact that the spouse, or a son, daughter, or parent of the employee is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation.
  •  Because of a serious health condition that makes the employee unable to perform the functions of his or her position
Eligibility for FMLA Leave

In addition to having a qualifying reason, you must also meet the following eligibility criteria to take FMLA leave:

  • You must have worked for Harmony Public schools for at least 12 months.
  • AND You must have worked at least 1,250 hours in the 12-month period immediately preceding the leave.
Duration of FMLA Leave

If eligible, you may take up to 12 work weeks of unpaid leave during a 12-month period for any FMLA qualifying reason(s). Harmony utilizes a fixed 12-month “leave year” beginning on August 1 of each calendar year to determine the 12-month period in which FMLA leave is available. Your 12-weeks will begin on the date that your Family and Medical Leave begins, and will exclude weekends and holidays. Requesting FMLA Leave.

Any absence consecutive or nonconsecutive of five or more days for an illness or medical condition may be designated FMLA leave and will require appropriate documentation. Employees should request FMLA leave by notifying their campus Principal and the and the HR Leave Department leave@harmonyttx.org.

How to Request FMLA
  • Notify your campus Principal or Supervisor and the HR Leave Department leave@harmonyttx.org, thirty (30) days prior to the date you need your leave to begin, when the need is foreseeable and such notice is practicable. If you are unable to complete your request at least 30 days prior, please request it as soon as possible.
  •  Fill out the  FMLA Leave Request Form which will be sent to leave@hamronytx.org automatically upon completion.
  • Once the leave department receives the  FMLA Leave Request Form, you will be provided with the forms that need to be completed based on your qualifying situation.  The forms will need to be completed by you, your medical provider or your family member’s medical provider.
  •  If at anytime during the process you have questions, please contact leave@harmonytx.org.
Unpaid Non-FMLA for First-Year Employees

An employee who is in the first year of his or her employment with Harmony, and therefore is not eligible for FMLA leave, may take up to six weeks (30 days) of Unpaid non-FMLA Leave for First-Year Employees within his or her first twelve months of service with Harmony.

How to Request Unpaid Non-FMLA for First-Year Employees
  • Notify your campus Principal or Supervisor and the HR Leave Department leave@harmonyttx.org, thirty (30) days prior to the date you need your leave to begin.   when the need is foreseeable and such notice is practicable. If you are unable to complete your request at least 30 days prior, please request it as soon as possible.
  • Once the leave department receives the Unpaid Non - FMLA For First Year Employees Request Form, you will be provided with the forms that need to be completed based on your qualifying situation.  The forms will need to be completed by you, your medical provider or your family member’s medical provider.

Bereavement Leave

Employees may be absent, without loss of pay, in the event of the death of one of the following relatives of the employee or his or her spouse: husband, wife, child (including a biological, adopted, stepchild, a child for whom the employee stands in loco parentis, or foster child), father, mother, brother, sister, grandfather, grandmother, grandchildren, or any person who may be residing in the employee’s household at the time of illness or death. No more than five paid bereavement leave days will be used for this purpose in any one school year. Additional unpaid leave days may be requested and offered at the discretion of the campus Principal, Area Superintendent, and Department Chief.

  •  If you require the Bereavement Leave, please fill out the Employee Leave Request Form which will be sent to leave@hamronytx.org automatically upon completion.
  • The Leave Department will inform you if any additional documentation is required in order to process your Emergency Leave.

Emergency Leave

Employees may be granted up to two days of emergency leave without loss of pay or accumulated local leave for destruction of their home or domicile flood, fire, or storm, or other natural disasters. Any further leave granted will result in a deduction of the daily rate of pay or accumulated local leave, unless otherwise provided by Harmony.

  • If you require the Emergency Leave, please fill out the Employee Leave Request Form which will be sent to leave@hamronytx.org automatically upon completion.
  • If additional documentation is required, the HR – Leave Department will request to you the documentation required in order to process and approved the Emergency Leave.

ADA Accommodations

Reasonable accommodations are available to all qualifying disabled employees, when their disability affects the performance of their job functions, in accordance with Section 504 and the ADA.

If you need accommodations while at work, that are due to a disability or serious medical condition, please reach out to leave@harmonytx.org.

Always communicate with your supervisor and the HR Leave Department regarding any anticipated needs.

Quicklinks

FMLA Information and Resources:

How to Create and Submit an Absence in Frontline?

Singing In
  • To log into the Frontline Absence Management system, simply navigate to the Harmony Portal and log in with your Harmony Portal (SSO) login credentials.
  • Find the Frontline icon frontline and click on it. You will be automatically signed into Frontline.
Creating an Absence
  • You can enter a new absence from your Absence Management home page under the Create Absence tab.
  • Click on the desired date within the calendar (this date will appear in blue once selected). Click on multiple days to create a multi-day absence.
  • Substitute Required – If you have the option to choose if a substitute is needed for the absence, you can change from Yes to No by clicking the slider.
  • Choose the Absence Reason from the dropdown list.
  • Choose if it is a full day or half day absence. If you are assigned to more than one campus, you can choose the custom time feature and fill in the appropriate times.
  • Complete the Notes to Administrator and Notes to Substitute. The notes you leave for the administrator will not be visible to the substitute, but the notes you leave for the substitute will be visible to the administrator. (optional)
  • File Attachments – You can attach Word, Excel, and/or PDF files related to your absence. (optional)
  • Click the Create Absence button at the bottom right corner.
Reviewing Your Absence in Frontline
  • You can review your absences from your Absence Management home page under the Absences tab.
  • You can click on Scheduled absences if your absence is in the future and you can click on past absences to see all of your absences for the school year.
  • “View Detail” will show additional information about your absences.

HR – Leave Department contacts

HR- Leave Department Coordinator: 713.343.3333 Ext 1467

HR- Specialist: 713.343.3333 Ext 1465

HR Leave Department email: leave@harmonytx.org

Always communicate with your supervisor and the HR Leave Department regarding the need for leave.

Employees

Staff Engagement

Continuous efforts are made throughout the year to recognize employees who make an extra effort to contribute to the success of Harmony Public Schools at the end of each semester. HPS encourages all faculty/staff members to participate in team building activities to create a positive, caring and welcoming school culture.

Purpose:

Harmony Public School’s Staff Recognition Program is designed to create a positive school environment and increase staff motivation, retention rate, and loyalty to the school system in order to better serve students for greater academic achievement, and social development.

Teacher Appreciation Week is a special week for the recognition of teachers, and may include celebrations to honor them for their special contributions in the community in general.

This week is set aside to show respect for the teaching profession in general. It focuses on understanding how difficult it is to deal with young people who have very different minds, sometimes complicated personal lives and backgrounds.

This week will give attention to the fact that teachers work without cessation to help children reach academic milestones, develop awareness of different cultures and cultivate personal knowledge.

It is the responsibility of Harmony Public Schools to have a well organized Teacher Appreciation Week for all staff members.

Faculty members are strongly encouraged to attend all team building activities including Thanksgiving Events, Winter break Events, School Breakfast/Lunch/Dinner engagements, Cooking Classes, Sports, Camping Trips, Parent Teacher Conferences, Appreciation Events, and meetings or events sponsored by school administrators.

Traveling is the best educational experience. Nothing in a classroom can compare with actually seeing the world. Traveling abroad can have beneficial outcomes for employees who get the privilege. It gives staff a different perspective and a better understanding of history. It shows diversity, differences in languages and gives people insight to the rest of the world around them. Visiting a different country, learning about contrasting ways of living and thinking, and perhaps integrating these experiences into their own value systems. This research is supported by the valuable feedback given from Harmony Public School’s teachers who have traveled with students to places such as Italy, Spain, Greece and even Mexico!

Refer a Teacher

February 1, 2022 - July 31, 2022

We are looking for talented and dedicated teachers to join Harmony Public Schools. If you know someone who would be a great fit for our organization, you could earn $350.— for referring him or her. Please read the steps carefully to learn more about our eligibility criteria, nomination window, and stipend payment.

Referral Process:

  • Refer a Teacher Window is from February 1, 2022 to July 31, 2022
  • Fill out the Google form below COMPLETELY (individuals will not receive stipend if form is incomplete or has incorrect information)

Eligibility Criteria:

  • Only HPS employees are eligible to refer teacher candidates. Individuals may only refer teachers for this incentive.
  • Hiring managers such as Area Superintendents, Human Resources Directors, Principals, and Assistant Principals on hiring committees are not eligible for this incentive program.
  • Non-hiring Central/District Office employees are eligible for this incentive program.
  • Only the first employee to recommend a teacher candidate will be awarded stipend. Multiple individuals will not receive a stipend for referring the same teacher.
  • Employee will not be awarded stipend for recommending teachers already referred by Harmony recruitment team.
  • Referred teacher must begin to work on or before the first day of the 2022 - 2023 work calendar.

Stipend Payment:

  • Employee will receive stipend after referred teacher has completed a minimum of 90 work days at a Harmony campus
  • Stipend will not be awarded in event that candidate:
    1. Does not accept his/her offer
    2. Leaves his/her role for any reason prior to 90 work days at a Harmony campus
    3. Is terminated for any reason
  • Stipend will be paid out in April 2023 paycheck
Refer a Teacher Now!

Employee Payroll Contributions

Welcome Harmony Employee!

As you know, a graduation requirement for Harmony Public School high school seniors is acceptance into a four-year accredited college or university. In the 2017 - 2018 year, 58% of our graduates were from underserved, economically-deprived communities. As a result, despite their excellent academic preparation and despite their initial acceptance into higher education, an unacceptable number of Harmony graduate students are not completing their higher education programs.

In many cases, the reason is financial. In other instances, Harmony graduates, many of whom are first generation college students, are not receiving the encouragement and support that may be necessary for a successful transition to the rigors of higher education.

From this realization came Harmony’s alumni programs, offering grants, scholarships, mentorships, tutoring, internships and community.  Although these programs have only been operating since 2008, the response from our graduates and their parents and the successes of the students enrolled have been overwhelmingly positive.

HPS launched College and Career Success (CCS) office under Engagement and Support department, a supplementary transitioning and success programming that engages, supports and trains alumni to link them with Harmony seniors.

CCS provides our seniors with services such as:

Scholarship College Transition and Support College and Career Success Curriculum and Instruction Mentorship
Internships College and Career Partnerships Networking Data and Research

Despite our graduation requirement of college admission, as a publicly funded K-12 school system, we are not permitted to provide financial support to graduate programs. To date, we have had to rely on outside sources to fund ours. But, because of the success and exponential growth of the Harmony system, that has graduated 5,033 to date and is projected to graduate 11,686 in 2020, our current funding sources are unable to meet even the current demands of these programs. Clearly, additional financial support is required.

Your contribution is important! The need! How to contribute?

As staff, teachers and administrators, you have spent countless of hours preparing your students for college and each year approximately 85% of our graduating class enroll in a post-secondary institution.

But, despite these impressive enrollment numbers and notwithstanding your hard work and theirs, far too many of our first-time college students drop out as they hit financial and circumstantial barriers such as the cost of attending college that has increased by 36% in the last 10 years.

For the first time, we are asking our Harmony teachers, administrators and staff to consider going beyond their educational efforts, and providing even greater assistance to our graduates through voluntary payroll contributions to the Harmony College Fund.

There are no administrative costs associated with this donation and employees who choose to donate will have the satisfaction of knowing that every dollar given will go towards helping our Harmony graduates to complete their dreams of higher education and to achieve their career aspirations.

If you wish to help a Harmony graduate student continue on his or her educational journey, please complete this form, or return it by email to collegefund@harmonytx.org.

Harmony College Fund voluntary contributions will be deposited to, and maintained under a dedicated account, and will be applied exclusively to graduate scholarships and college and career support services.

Current information on the funds collected, and on fund distributions will be available on this page. Contributing employees may withdraw consent for these contributions using the Withdrawal of Consent form.

Your contribution will continue until you cancel it.

Thank you in advance for your continued efforts and your generosity.

Employee Payroll Contribution Authorization and Gift Form College Fund Cancellation Form

Demographics

Honors Scholarship

Every year since 2010, HPS has provided an average of $100,000 in scholarships to HPS graduates attending USNEWS TOP 10 colleges and universities.

In 2016 - 2017, 58 Harmony graduates from the following universities received Harmony Honors Scholarship offered by Charter School Solutions, a nonprofit organization based in Houston, Texas.

High School Name
# of HPS Recipients
Austin North 3
Brownsville HSA 1
Dallas HSA 2
El Paso HSA 7
El Paso HSI 1
Garland HSI 1
Houston ADV 13
Houston DSC 2
Houston High 16
Sugarland HSI 3
Katy HSI 1
Laredo HSA 1
San Antonio HSA 2
Waco HSA 5
Grand Total 58

College List

University of Texas logo Texas A and M logo Baylor logo Rice logo Stanford logo US Air Force Academy logo University of Pennsylvania logo Princeton logo NYU logo Emory University logo University of Rochester logo

College Transition Mentoring

We all remember how tough the college process can be to do alone and how valuable a good counselor or effective mentor can be. Harmony Public Schools-CCS office and SWAG (Students with Ambition Go) To College, a Houston based non-profit partner organization, will pair mainly underserved Harmony seniors with Harmony alumni college mentors who are coming from similar background to guide them through successful college application and transition process.

Being a mentor is not a huge time commitment; it can be as little as 30 minutes per week. As mentors we check in through text, email, or Facebook message with their mentee and ensure they are making progress through the application process.

For mentor application: http://tinyurl.com/HarmonyMentor.  For more information: SWAG website  

Senior College Success Mentoring by Alumni will be implemented at the following eight pilot HPS high school campuses whose principals have shown interest and are willing to support. 

There are 137 HPS alumni applied so far as college mentor for CCS mentoring program from various universities such as Yale, Stanford, Rice , UT, TAMU, UH, UTD and many other universities. 

Austin District HSA Pflugerville
DFW District HSA Dallas
HSI Fort Worth
HSA Euless
Houston North District Harmony School of Advancement
Houston South District HSA Houston
West Texas District HSA EL Paso

Harmony Internship Program

College and Career Success office at Engagement and Support department works closely with Human Resources department to recruit, retain and hire high quality potential employees among our interning alumni who have passion to work at school settings. The Harmony Internship Program, (“the HI Program”) is Harmony Public Schools’ (“HPS”) support to advancing knowledge of former HPS and HPS serving sister schools’ students and graduates to pursue a post-secondary education to be a more productive and responsible and well skilled citizens in the 21st century workforce.

A Program objective is to allow eligible former HPS and HPS serving sister schools’ students and graduates to work on HPS campuses as interns. Program participants (“Participants”) gain positive work experience and receive compensation through internship with HPS. Participants will have an opportunity for continued employment in any position with HPS.

There were 230+ interns during 2016-2017 academic year interning at various school functions such as finance, operations, academics, human resources and general school duties to learn how schooling works in HPS.

Harmony Alumni College Student Organizations (HACSO)

Dedicated HPS alumni members established college campus support organizations to welcome HPS seniors to reduce freshman stress, to connect HPS alumni on college campus, to encourage easy and smooth college transition for Harmony incoming freshmen, to be the voice of all HPS alumni members during their college life and finally to provide HPS alumni college and career support programs and services to.

“Ultimately, to help HPS students graduate from college ON TIME”

There are 12 active alumni college organizations to lead and serve Harmony college students below.

UTEP Miners logo UT Dallas logo UT Arlington U of H logo Texas A and M logo UT logo UTSA Roadrunners logo North American University logo Richland College logo Texas Tech logo Texas State University logo Dust Devils logo

Leave and Record Request Forms

Employee Record Request Form

Before submitting the form please fill it out thoroughly, provide accurate dates and select a method of delivery.

Missing or inaccurate information may delay the process.

How do I request a service record?

You must fill out our online form, sign it, and request that original service records be sent by mail, email, or fax.

How long does it take to receive my records once I request them?

The HR team works diligently to send your request as soon as possible. Please be aware that processing times vary. Upon receipt of your request, an email will be sent letting you know the estimated processing time.

What if I need a verification of employment for loan purposes, etc.?

The company making the request may email or fax the form.

USPS: Human Resources Dept.
Attn: Records
9321 W Sam Houston Pkwy S
Houston, TX 77099
email: records@harmonytx.org
Fax: (713) 904-2415 ATTN: Records
Employee Records Request Form

Leave Request Form

Bereavement

To request Bereavement leave, an employee must complete an Employee Request For Leave Form and submit this to leave@harmonytx.org


Emergency Leave

To request Emergency leave, an employee must complete an Employee Request For Leave Form as well as provide documentation of the natural disaster and submit this to leave@harmonytx.org


FMLA Leave

To request FMLA leave, an employee must complete an Employee Request For Leave Form and have their doctor complete the Department of Labor’s WH-380-E form (for employee) or the Department of Labor’s WH-380-F form (for a family member), and submit it to leave@harmonytx.org.

Upon approval of your FMLA request, Short Term Disability Information will be shared with you and you will be forwarded to the benefits department.

Documentation for any of the above leave types may also be faxed or mailed to:

Type of Correspondence Address
USPS: Human Resources Dept.
Attn: Records
9321 W Sam Houston Pkwy S
Houston, TX 77099
email: leave@harmonytx.org
Fax: (713) 904-2415 ATTN: Leave

Should you have any questions regarding leaves, please email the Human Resources Department at leave@harmonytx.org.

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